Contact APCA
800-681-5031

Association for the Promotion of Campus Activities

Quality, affordable campus activities programming services!

2018 National Campus Activities Planning Conference

When

February 22nd, 2018
12:00 am - 12:00 am

NOMINATE FOR NATIONAL AWARDS HERE!

Student Intern Application

Overview

This Campus Activities Planning Conference is a great opportunity to preview live talent, save money with the cooperative buying program, network with your peers and further your student organizational and staff development. Our campus activities organizational training is based on solid student theory research, and teaches purposeful programming to enhance your academic initiatives!

Here's a list of reasons to join us this spring for the national conference:

  • Forget the hassle of viewing endless video demos; book quality, affordable APCA acts from live showcases!
  • 3 dinners are included in the delegate fees!
  • Get the REAL rock bottom prices from agents with the APCA cooperative buying program!
  • Discover new artists, make better deals and fill your activities calendar in APCA Expo!
  • Get your organization motivated and organized for the coming year!
  • Make events run smoother by turning new volunteers into newly trained student leaders!
  • Learn new skills as a student life professional from cutting edge APCA staff seminars!​​

Affordable Talent Showcases 
Looking for great new events for your campus? Showcases will be held in the evening hours, and will feature many never before seen artists and novelty attractions that you can use for your campus events calendar!

Dinners Included! 
APCA national conferences include three dinners in the delegate fee. These meals are a wonderful time to get together with your organization or network with new contacts to discuss the educational and event planning opportunities at the conference.

APCA Cooperative Buying
Need to save money? APCA cooperative buying sessions will take place to help schools save money by block booking showcasing artists and services. Schools meet in an organized setting to stretch their event budgets. Pre-conference workshops will be held for anyone needing information on the APCA cooperative buying program or our full time enrollment cooperative buying discounts. Click here to find out more about our cooperative buying process.

Certificates Included In Fees!
Certificates for conference participation will be awarded to all delegates who qualify through their attendance at the various educational sessions, showcases and exhibit halls.

Network in APCA Expo!
While you’re in the expo, network with fellow students, book attractions for your campus events, or experience the latest cool novelty items! Every APCA Exhibit Hall will feature vendors (APCA member agencies, artists, speakers, etc.) representing the showcasing attractions. All exhibiting vendors are APCA members, and bound by APCA ethics and sensitivity guidelines. Conference exhibitors can be found in their booths during designated exhibit hall hours. They can answer questions, explain rider and contract terms, and generally give member schools all the information they need to bring an artist or service to their campus event. Typical booths will have bios, pictures, sample contracts and cooperative buying forms. APCA Exhibit Halls also have novelty showcases for you to enjoy. Novelty items are a popular part of the exhibit hall. Remember that you will not have time to visit all booths during one exhibit hall time. Make a plan to determine who you will visit each time.

State of the Art Educational Sessions for Your Organization!
All organizations that plan campus events will learn from the educational sessions at the conference. The APCA will host many separate student educational sessions at the regional conference. APCA sessions are given by top presenters in the market, covering topics in the fields of:

  • Publicity & Promotion
  • Cooperative Buying
  • Diversity
  • Production
  • Negotiating Skills
  • Commuter / Community Events
  • Student Leadership
  • Member Recruitment and Retention
  • Personal Development
  • Creativity and the Campus Event Planning process
  • and many more....!

Professional Development for Activities Advisors
The APCA regional conference will host a series of networking events and educational sessions just for advisors. Advisors are also encouraged to present at the regional conference or get involved on a committee.
 

Leadership Excursion to Disney's Pandora: World of Avatar

APCA NATIONAL CONFERENCE PRE-CONFERENCE EXCURSION *$75 per delegate in addition to conference fee

APCA is thrilled to offer a pre-conference Excursion to Disney’s Pandora: The World of Avatar!  The price is $75 per delegate in addition to the conference registration fee. The Excursion will Take place on Wednesday, February 21st, 2018.  There will be a keynote at 12:30pm on welcoming your students to a new campus environment at the Conference hotel, followed by an excursion to Disney’s Animal Kingdom Park, the home of Pandora. Transportation to and from the park to the hotel is the responsibility of the school.  

While the park itself is an amazing experience, the students participating will draw correlations between interacting with the wondrous animatronic environment and welcoming students to the new environment of their campus.  The keynote and experience tie in wonderfully to produce a sense of ownership for the campus programming board mission. Students will leave with a more developed understanding of their important role as ambassadors of student engagement. 

PRE-CONFERENCE KEYNOTE by Jason Boring

Change Your Latitude: As a student leader, each day you are challenged with engaging and incorporating potential students of all kinds, looking to bring them into the fabric of the communities to which you belong. These students come from all walks of life and backgrounds. So how do we communicate with these students in a way that really speaks to who they are and values their experiences? Together we will discover new ways to take risks, create brave spaces, and welcome students to your campus. This keynote is the first step in an ongoing conversation on how to be your very best self, and utilizing those strengths to initiate change as a campus leader. This talk will take you around your world and to new ones as we talk about how to bridge the (perceived) gaps between us.

Jason Boring has worked with students for over a decade, giving his travel talk to colleges across the country. Holding a Masters in Higher Education Administration, Jason understands how to shape the learning outcomes of his talk to the unique needs of the students. He strongly believes that if you want a student to develop as a person, you should immerse them in new experiences and cultures.  Subscribing to Astin’s I-E-O model of student development, Jason utilizes this theory, along with the Challenge and Support model, to shape his talk and interact with students. Jason’s personal drive has allowed him to travel the world, crossing the country and circumnavigating the globe. He has spent extensive time in South America, Southeast Asia, the Indian Subcontinent, and Africa, providing him a wealth of experience in relation to the developing world. Students consistently say that Jason's passion and real-world experiences inspire and empower them to achieve their own goals

 

ABOUT PANDORA

Journey to an all-new, awe-inspiring land that celebrates the magnificent power of nature. Located within Disney’s Animal Kingdom park, Pandora – The World of Avatar provides eco-tourists the opportunity to join Alpha Centauri Expeditions (ACE) for the transformational experience of a lifetime—filled with unforgettable expeditions, floating mountains, a bioluminescent forest, winged mountain banshees and more. In partnership with ACE, visitors of every age will have the chance to explore the values and culture of this exotic place, and celebrate the striking beauty and overwhelming power of the natural world.  Welcome to Pandora—a world similar to Earth… but distinctly unique in so many ways!

TENTATIVE SCHEDULE

How To Get Involved

                                                  

Conference Kickoff
Come learn how to make the most of your conference experience, learn insider tips, get involved, and just have fun! You will receive tons of cool prizes and special gifts will be given to those who arrive early. Represent your school with a chant, cheer, dance, or simple hand wave! We can't wait to see your school spirit! 

Graphics Competition
All graphic designs submissions will be accepted on site at the conference. The categories include: Printed Advertising, T-shirt, Novelty Items, and Facebook Fan Page. For more information on guidelines click here.

Conference Event Crew
When registering, students and advisors have the opportunity to sign-up to volunteer as an APCA Event Crew Member. The volunteer assignments include: conference check-in, educational session assistants, work with our audio/visual team, exhibit hall swag team, meal ticket takers, photography, social media ambassadors, decorations, and much more! 

APCA Staff Internships
We also have volunteer positions available for APCA Staff Interns. These are designated for students interestered in pursuing careers in higher education. These interns shadow our APCA Staff and get a behind the scenes look at conference logistics and overall conference experience. 

Positions are limited. Application opens soon!

All interns receive a free t-shirt. ribbon to add their conference badge, and a special gift.

Positions Available:

  • Event Crew Coordinator
  • Cooperative Buying Coordinator

If you're interested in serving in one of these position, please contact heather@apca.com.

Pricing

 

Conference delegate fee includes:
3 Dinners, 50+ Educational Sessions, 100+ Live Showcases & Exibit Hall Access, Conference T-Shirt, Gift, and Much More!

Member
Early Registration (before 1/26/18): $299
Late Registration: (after 1/26/18): $339
Day Pass: $179

Non-Member
Early Registration (before 1/26/18): $359
Late Registration (after 1/26/18): $399
Day Pass: $189

Grad Student: $149

Pre-Conference Leadership Excursion To Disney's "Pandora: The World Of Avatar": $75
*Travel to Disney's Animal Kingdom not included*

Bringing a large delegation?
For delegations of 6 or more, a discount of $20 off per delegate will be applied.
This excludes day passes and can not be combined with any other offers.

Delegate fees are non-refundable, but a $75 credit per cancelled delegate towards your choice of another APCA conference is allowable in event of cancellations (good for one year from ending date of cancelled conference).

Travel & Lodging

      

Conference Hotel Information
All conference activities are held at this location. We encourage everyone to stay at this hotel.

The Florida Hotel and Conference Center
1500 Sand Lake Road
Orlando, FL 32809

Reservations: (407) 859-1500
Lodging Rates: $169.00 + tax / night 

Hotel Cutoff: Friday, January 26th, 2018. Be sure to mention that you are attending the APCA conference when making your reservations to receive the special conference rate. Room reservations are the responsibility of the school. We recommend you arriving on Wednesday, February 21st, 2018.

Amenities:

  • Unlimited In-Room High Speed Internet
  • Newspaper (lobby level)
  • Two (2) Bottles of Water Upon Arrival (replenished daily)
  • Key Accessible Gated Parking
  • 24 Hour Access to our State of the art Fitness Center
  • 24 Hour Access to our Business Center Including High Speed Internet, Printing and Photocopies (limited quantities)

Parking: Complimentary

Travel Information

Airport Code: Orlando International Airport (MCO)
 

Budget Rental Car: Discount Savings Offer Code Z829339
www.budget.com

 

 
 
Conference Registration
Web Design Company