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Association for the Promotion of Campus Activities

Quality, affordable campus activities programming services!

2018 Fall Midwest Campus Activities Planning Conference


November 11th, 2018
12:00 am - 12:00 am


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Award Nominations Now Open! Click, Here


Are you ready to engage as a leader on your campus? 
Do you want to take your campus programming to the next level?

Recharge, motivate and inspire your programming board or student government at our 2018 Fall Regional Campus Activities Planning Conference. APCA offers educational sessions and live showcases that will help your board come together to create new ideas for purposeful programming on campus. 

Here are a few reasons why we think you should make plans to attend:

50+ Live Showcases featuring Affordable College Entertainment
2 Lunches and 2 Dinners provided
Cooperative Buying Program
Meet Artists, Agents and Vendors in Exhibit Hall
Student Life Professional Development Sessions
Student Leadership & Training Sessions
Student Government Sessions
Late Night Activities for Students and Advisors
Networking Opportunities
Graduate Student Discounts
Onsite Volunteer Opportunities
APCA Serves! Community Service Projects
Regional Awards

Learn more about the main components of an APCA conference:

Save your Budget in Cooperative Buying
Need to save money? APCA Cooperative buying sessions will take place to help schools save money by forming tours of showcasing artists and services. Schools meet in an organized setting to stretch their event budgets. Pre-conference workshops will be held for anyone needing information on the APCA cooperative buying program or our full time enrollment cooperative buying discounts. Learn more about cooperative buying by clicking here.

Enjoy Live Showcases
At each conference, we have live showcases of the hottest entertainment in the college market. You and your student board will have the opportunity to preview a variety of live talent to get an idea of how you could display them at your campus events. Everyone loves a good concert, right? 4 of these showcases even include a hot meal! Learn more about our live showcases by
 clicking here.

Network in Exhibit Halls
While you’re in the exhibit halls, network with fellow students, book attractions for your campus events, or experience the latest cool novelty items! Every APCA Exhibit Hall will feature vendors (APCA member agencies, artists, speakers, etc.) representing the showcasing attractions. All exhibiting vendors are APCA members, and bound by APCA ethics and sensitivity guidelines. Conference exhibitors can be found in their booths during designated exhibit hall hours. They can answer questions, explain rider and contract terms, and generally give member schools all the information they need to bring an artist or service to their campus event. Learn more about exhibit halls by clicking here

Educational Sessions for Organizations

Any organization that plans campus events will benefit from the educational sessions at the conference. Example topics include: student government, marketing, leadership, engagment, assessment and much much more! You can preview educational sessions at the top of this page. Opportunities for advisors and students to present are available (spots are limited and not guaranteed). 

Professional Development for Student Life Advisors
The APCA regional conference hosts a series of networking events, educational sessions and keynotes just for advisors. We encourage advisors to present educational sessions and volunteer to further their professional development at our conferences (spots are limited and not guaranteed - apply early).





Conference Kickoff
Come learn how to make the most of your conference experience, learn insider tips, get involved, and just have fun! You will receive tons of cool prizes and special gifts will be given to those who arrive early. Represent your school with a chant, cheer, dance, or simple hand wave! We can't wait to see your school spirit! 

Graphics Competition
All graphic designs submissions will be accepted on site at the conference. The categories include: Printed Advertising, T-shirt,  and Novelty Items. For more information on guidelines click here.

Conference Event Crew
When registering, students have the opportunity to sign-up to volunteer as an APCA Event Crew Member. The volunteer assignments include: conference check-in, educational session assistants, work with our audio/visual team, exhibit hall swag team, meal ticket takers, photography, social media ambassadors, decorations, and much more! Positions are limited. To apply, advisors are asked to e-mail with student's name, leadership positions held, and classification. Please only submit 1 nomination per campus. All Event Crew Members receive a free t-shirt. ribbon to add their conference badge. 

Positions Available:

  • Event Crew Coordinator
  • APCA Ambassador
  • Cooperative Buying Coordinator
  • Regional Area Coordinator
  • State Coordinator

If you're interested in serving in one of these positions, please contact


Early Registration (before 10/12/18): $199
Late Registration: (after 10/12/18): $249
Onsite Registration: $299
Early Day Pass: $149
Late Day Pass: $199

Early Registration (before 10/12/18): $249
Late Registration: (after 10/12/18): $299
Onsite Registration: $349
Early Day Pass: $199
Late Day Pass: $249

Early Grad Student: $129
Late Grad Student: $179

Bringing a large delegation?
For delegations of 6 or more, a discount of $20 off per delegate will be applied.
This excludes day passes and can not be combined with any other offers.

Delegate fees are non-refundable, but a $75 credit per cancelled delegate towards your choice of another APCA conference is allowable in event of cancellations (good for one year from ending date of cancelled conference).

*Money Back Guarantee: All APCA school delegate fees come with a money back guarantee of satisfaction. If for any reason you are unsatisfied, by the end of the first day of the event, simply return your conference materials and request a refund of your fees. All fees, minus your prepaid meal costs, will be returned to your school after the event. 



Conference Hotel Information
All conference events are held at this location

Chicago Lincolnshire Marriott Resort
Ten Marriott Drive
Lincolnshire, IL, 60069

Reservations: 847-634-0100

Lodging Rates: $139.00 + tax / night

Hotel Cutoff: Friday, October 12th, 2018. Be sure to mention that you are attending the APCA conference when making your reservations to receive the special conference rate. Room reservations are the responsibility of the school. We recommend you arriving on Thursday, November 8th, 2018.


Travel Information

Airport Code: Chicago O'Hare International Airport (ORD)
*APCA participates in Delta Airlines Meeting Event Discounts.
Use this code when making your reservations:
Click here for the instructions on how to input your unique code.

Budget Rental Car: Discount Savings Offer Code Z829339




Conference Registration
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