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800-681-5031

Association for the Promotion of Campus Activities

Quality, affordable campus activities programming services!

2019 APCA National Campus Activities Planning Conference

When

February 21st, 2019
12:00 am - 12:00 am

 

Award Nominations Student Internship Application

 

Overview

This Campus Activities Planning Conference is a great opportunity to preview live talent, save money with the cooperative buying program, network with your peers and further your student organizational and staff development. Our campus activities organizational training is based on solid student theory research, and teaches purposeful programming to enhance your academic initiatives!

Here's a list of reasons to join us this spring for the national conference:

  • Forget the hassle of viewing endless video demos; book quality, affordable APCA acts from live showcases!
  • 3 dinners are included in the delegate fees!
  • Get the REAL rock bottom prices from agents with the APCA cooperative buying program!
  • Discover new artists, make better deals and fill your activities calendar in APCA Expo!
  • Get your organization motivated and organized for the coming year!
  • Make events run smoother by turning new volunteers into newly trained student leaders!
  • Learn new skills as a student life professional from cutting edge APCA staff seminars!​​

Affordable Talent Showcases 
Looking for great new events for your campus? Showcases will be held in the evening hours, and will feature many never before seen artists and novelty attractions that you can use for your campus events calendar!

Dinners Included! 
APCA national conferences include three dinners in the delegate fee. These meals are a wonderful time to get together with your organization or network with new contacts to discuss the educational and event planning opportunities at the conference.

APCA Cooperative Buying
Need to save money? APCA Cooperative Buying sessions will take place to help schools save money by block booking showcasing artists and services. Schools meet in an organized setting to stretch their event budgets. Pre-conference workshops will be held for anyone needing information on the APCA Cooperative Buying program or our full time enrollment cooperative buying discounts. Click here to find out more about our cooperative buying process.

Certified Student Programmer Certification Included In Fees for Students!
Certificates for attending certain sessions will be awarded to all delegates who qualify through their attendance at the various educational sessions, showcases and exhibit halls.

Network in APCA Expo!
While you’re in the expo, network with fellow students, book attractions for your campus events, or experience the latest cool novelty items! Every APCA Exhibit Hall will feature vendors (APCA member agencies, artists, speakers, etc.) representing the showcasing attractions. All exhibiting vendors are APCA members, and bound by APCA ethics and sensitivity guidelines. Conference exhibitors can be found in their booths during designated exhibit hall hours. They can answer questions, explain rider and contract terms, and generally give member schools all the information they need to bring an artist or service to their campus event. Typical booths will have bios, pictures, sample contracts and cooperative buying forms. APCA Exhibit Halls also have novelty showcases for you to enjoy. Novelty items are a popular part of the exhibit hall. Remember that you will not have time to visit all booths during one exhibit hall time. Make a plan to determine who you will visit each time.

State of the Art Educational Sessions for Your Organization!
All organizations that plan campus events will learn from the educational sessions at the conference. The APCA will host many separate student educational sessions at the regional conference. APCA sessions are given by top presenters in the market, covering topics in the fields of:

  • Publicity & Promotion
  • Cooperative Buying
  • Diversity
  • Production
  • Negotiating Skills
  • Commuter / Community Events
  • Student Leadership
  • Member Recruitment and Retention
  • Personal Development
  • Creativity and the Campus Event Planning Process
  • and many more....!

Professional Development for Student Life Advisors
The APCA national conference will host a series of networking events and educational sessions just for advisors. Advisors are also encouraged to present at the national conference or get involved on a committee.
 

Leadership Excursion to Universal's Islands of Adventure

APCA NATIONAL CONFERENCE PRE-CONFERENCE EXCURSION *$99 per delegate in addition to conference fee*

APCA is thrilled to offer a pre-conference Excursion to Universal's Islands of Adventures,The Wizarding World of Harry Potter™ - Hogsmeade™!  The price is $99 per delegate in addition to the conference registration fee. The excursion will take place on Wednesday, February 20th, 2019.  There will be a keynote at 10:00am on how to make your campus events MAGICAL at the Conference hotel, followed by an excursion to Universal's Islands of Adventure, The Wizarding World of Harry Potter™ - Hogsmeade™. Transportation to and from the park to the hotel is the responsibility of the school.  

While the park itself is an amazing experience, the students participating will draw correlations between interacting with the wondrous magical environment and welcoming students to the new environment of their campus.  The keynote and experience tie in wonderfully to produce a sense of ownership for the campus programming board mission. Students will leave with a more developed understanding of their important role as ambassadors of student engagement. 

*Transportation to and from Universal's Islands of Adventure is not provided by APCA
*Tickets must be purchashed through APCA by 1/25/19
*No refunds to excursion purchases will be made after 1/25/19

10:00 AM: Pre-Conference Keynote by APCA Executive Director Eric Lambert

A Lesson from Hogwarts: Making your Campus Events MAGICAL!

11:00 AM: Excursion to The Wizarding World of Harry Potter™ – Hogsmeade™

Nestled at the foot of Hogwarts™ castle is the wizarding village of Hogsmeade™ where you can dine at the Three Broomsticks™, swoop past Hagrid's hut on Flight of the Hippogriff™, and shop for sweets at Honeydukes™. Then, discover the mysteries of Hogwarts™ as you wander through the classrooms and corridors, and soar above the castle with Harry Potter™ on the groundbreaking ride, Harry Potter and the Forbidden Journey™.

The Wizarding World of Harry Potter™ – Hogsmeade™ is located inside Universal's Islands of Adventure™ theme park.

TENTATIVE SCHEDULE

How To Get Involved

                                                  

Conference Kickoff
Come learn how to make the most of your conference experience, learn insider tips, get involved, and just have fun! You will receive tons of cool prizes and special gifts will be given to those who arrive early. Represent your school with a chant, cheer, dance, or simple hand wave! We can't wait to see your school spirit! 

Graphics Competition
All graphic designs submissions will be accepted on site at the conference. The categories include: Printed Advertising, T-shirt, and Novelty Items. For more information on guidelines click here.

Conference Event Crew
When registering, students have the opportunity to sign-up to volunteer as an APCA Event Crew Member. The volunteer assignments include: educational session assistants, work with our audio/visual team, exhibit hall swag team, meal ticket takers, photography, social media ambassadors, decorations, and much more! 

APCA Staff Internships
We also have volunteer positions available for APCA Staff Interns. These are designated for students interestered in pursuing careers in higher education. These interns shadow our APCA Staff and get a behind the scenes look at conference logistics and overall conference experience. 

Positions are limited. Application opens soon!

All interns receive a free t-shirt. ribbon to add their conference badge, and a special gift.

Positions Available:

  • Event Crew Coordinator
  • Cooperative Buying Coordinator

If you're interested in serving in one of these position, please contact heather@apca.com.

Pricing

 

Conference delegate fee includes:
3 Dinners, 50+ Educational Sessions, 80+ Live Showcases & Exibit Hall Access, Conference T-Shirt, Gift, and Much More!

Member
Early Registration (before 1/25/19): $299
Late Registration: (after 1/25/19): $339
Day Pass: $159

Non-Member
Early Registration (before 1/25/19): $359
Late Registration (after 1/25/19): $399
Day Pass: $189

Grad Student: $199

Pre-Conference Leadership Excursion To Universal Island's of Adventure: $99
*Travel to Universal Island's of Adventure not included*

*Tickets must be purchashed through APCA by 1/25/19*
*No refunds to excursion purchases will be made after 1/25/19*

Bringing a large delegation?
For delegations of 6 or more, a discount of $20 off per delegate will be applied.
This excludes day passes and can not be combined with any other offers.

Delegate fees are non-refundable, but a $75 credit per cancelled delegate towards your choice of another APCA conference is allowable in event of cancellations (good for one year from ending date of cancelled conference).

Travel & Lodging

      

Conference Hotel Information
All conference activities are held at this location. We encourage everyone to stay at this hotel.

The Florida Hotel and Conference Center
1500 Sand Lake Road
Orlando, FL 32809

Reservations: (407) 859-1500
Lodging Rates: $174.00 + tax / night 

Hotel Cutoff: Friday, January 25th, 2019. Be sure to mention that you are attending the APCA conference when making your reservations to receive the special conference rate. Room reservations are the responsibility of the school. We recommend you arriving on Wednesday, February 20th, 2019.

Amenities:

  • Unlimited In-Room High Speed Internet
  • Newspaper (lobby level)
  • Two (2) Bottles of Water Upon Arrival (replenished daily)
  • Key Accessible Gated Parking
  • 24 Hour Access to our State of the art Fitness Center
  • 24 Hour Access to our Business Center Including High Speed Internet, Printing and Photocopies (limited quantities)

Parking: Complimentary

Travel Information

Airport Code: Orlando International Airport (MCO)
 

 

 
 
Conference Registration
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