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Association for the Promotion of Campus Activities

Quality, affordable campus activities programming services!

2019 Spring Northeast Regional Campus Activities Planning Conference


March 15th, 2019
12:00 am - 12:00 am

  View This Year's Program



This Campus Activities Planning Conference is a great opportunity to preview live talent, save money with the cooperative buying program, network with your peers and further your student organizational and staff development. Our campus activities organizational training is based on solid student theory research, and teaches purposeful programming to enhance your academic initiatives!

Here's a list of reasons to join us this spring for your regional conference:

  • Forget the hassle of viewing endless video demos; book quality, affordable APCA acts from live showcases!
  • Keep that per diem money for your events...your lunches and dinners are included in the delegate fees!
  • Get the REAL rock bottom prices from agents with the APCA cooperative buying program!
  • Discover new artists, make better deals and fill your activities calendar in APCA Expo!
  • Get your organization motivated and organized for the coming year!
  • Make events run smoother by turning new volunteers into newly trained student leaders!
  • Learn new skills as a student life professional from cutting edge APCA staff seminars!​​

Affordable Talent Showcases 
Looking for great new events for your campus? Showcases will be held in the evening hours, and will feature many never before seen artists and novelty attractions that you can use for your campus events calendar!

Lunches and Dinners Included! 
APCA regional conferences include two lunches and two dinners in the delegate fee. These meals are a wonderful time to get together with your organization or network with new contacts to discuss the educational and event planning opportunities at the conference.

APCA Cooperative Buying
Need to save money? APCA cooperative buying sessions will take place to help schools save money by block booking showcasing artists and services. Schools meet in an organized setting to stretch their event budgets. Pre-conference workshops will be held for anyone needing information on the APCA cooperative buying program or our full time enrollment cooperative buying discounts. 
You can click here to learn more about how to justify, prepare and profit from APCA Cooperative Buying! Or Click here to find out more about our cooperative buying process in general.

Certificates Included In Fees!
Certificates for conference participation will be awarded to all delegates who qualify through their attendance at the various educational sessions, showcases and exhibit halls.

Network in APCA Expo!
While you’re in the expo, network with fellow students, book attractions for your campus events, or experience the latest cool novelty items! Every APCA Exhibit Hall will feature vendors (APCA member agencies, artists, speakers, etc.) representing the showcasing attractions. All exhibiting vendors are APCA members, and bound by APCA ethics and sensitivity guidelines. Conference exhibitors can be found in their booths during designated exhibit hall hours. They can answer questions, explain rider and contract terms, and generally give member schools all the information they need to bring an artist or service to their campus event. Typical booths will have bios, pictures, sample contracts and cooperative buying forms. APCA Exhibit Halls also have novelty showcases for you to enjoy. Novelty items are a popular part of the exhibit hall. Remember that you will not have time to visit all booths during one exhibit hall time. Make a plan to determine who you will visit each time.

State of the Art Educational Sessions for Your Organization!
All organizations that plan campus events will learn from the educational sessions at the conference. The APCA will host many separate student educational sessions at the regional conference. APCA sessions are given by top presenters in the market, covering topics in the fields of:

  • Publicity & Promotion
  • Cooperative Buying
  • Diversity
  • Production
  • Negotiating Skills
  • Commuter / Community Events
  • Student Leadership
  • Member Recruitment and Retention
  • Personal Development
  • Creativity and the Campus Event Planning process
  • and many more....!

Professional Development for Activities Advisors
The APCA regional conference will host a series of networking events and educational sessions just for advisors. Advisors are also encouraged to present at the regional conference or get involved on a committee. 

Hershey Attractions


Hershey's Chocolate World Hershey Gardens The Hershey Story


Complimentary tickets for The Hershey Story and Hershey Gardens are available to all registered guests of a sleeping room at the Hershey Lodge.


Complimentary shuttle services to Hershey attractions, via 10-passenger vans, is based on availability.  Guests looking to check availability can contact the Hershey Lodge Concierge: 717-534-8601.





Conference Kickoff
Come learn how to make the most of your conference experience, learn insider tips, get involved, and just have fun! You will receive tons of cool prizes and special gifts will be given to those who arrive early. Represent your school with a chant, cheer, dance, or simple hand wave! We can't wait to see your school spirit! 

Graphics Competition
All graphic designs submissions will be accepted on site at the conference. The categories include: Printed Advertising, T-shirt, Novelty Items. For more information on guidelines click here.

Conference Volunteering
When registering, students and advisors have the opportunity to sign-up to volunteer as a part of the APCA Event Crew. The volunteer assignments include: conference check-in, educational session assistants, work with our audio/visual team, exhibit hall swag team, meal ticket takers, photography, social media ambassadors, decorations, and much more! 


Positions Available:

  • Event Crew Coordinator
  • Cooperative Buying Coordinator
  • Regional Area Coordinator

If you're interested in serving in one of these positions, please contact


Conference delegate fee includes:
2 Lunches, 2 Dinners, 30+ Educational Sessions, 50+ Live Showcases & Expo Access, Conference T-Shirt, Gift, and Much More!

Early Registration (before 2/14/19): $239
Late Registration: (after 2/14/19): $279
Day Pass: $159

Early Registration (before 2/14/19): $299
Late Registration (after 2/14/19): $339
Day Pass: $199

Grad Student: $199

Bringing a large delegation?
For delegations of 6 or more, a discount of $20 off per delegate will be applied.
This excludes day passes and can not be combined with any other offers.

Delegate fees are non-refundable, but a $75 credit per cancelled delegate towards your choice of another APCA conference is allowable in event of cancellations (good for one year from ending date of cancelled conference).



Conference Hotel Information
All conference events are held at this location

Hershey Lodge - An Official Resort of Hersheypark
325 University Dr.
Hershey, PA 17033

Lodging Rates: $186.00 + tax / night

Reservations: Use the form below
Download the housing form by clicking here.
Download the Hershey credit card authorization form here.

Hotel Cutoff: Thursday, February 14th 2019 Be sure to mention that you are attending the APCA conference when making your reservations to receive the special conference rate. Room reservations are the responsibility of the school. We recommend you arriving on Thursday, March 14, 2019.

Parking: Free to registered guests at the hotel


Travel Information

Airport Code: Harrisburg International Airport (MDT)

Airport Shuttle Service: Hershey Lodge offers shuttle service to and from the airport for a minimal fee. We recommend that you make arrangements for airport prior to your arrival. To schedule, call 717-533-3311 and ask for the concierge desk.

Conference Registration
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